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DATE: 13th October 2018 | 10:00AM  VENUE: Mulgrave Country Club, Mulgrave 3170
The AGM is a meeting of the members of an organisation, the members of PCV are the Clubs. A SGM will also be held immediately following the AGM to consider changing the Rules (Constitution) of PCV. All Clubs should indicate if they are attending the AGM & SGM by registering a VOTING DELEGATE, VOTING PROXY or an APOLOGY.
  • VOTING DELEGATE: Clubs attending the AGM & SGM should nominate an individual from the Club to vote on motions at the AGM & SGM. Only one person can be the Voting Delegate.
  • OBSERVERS: If more than one person is attending the AGM & SGM for your Club only ONE person is nominated to be the Voting Delegate all others are observers. If Zone Officials are attending the AGM & SGM they should register as an observer except if they are attending as a club member either as an observer or voting delegate.
  • APOLOGY: If your Club is not able to attend the meeting an apology should be sent. Your Club can send a proxy to vote on its behalf.
  • PROXY: A Club has the right to appoint a proxy to vote on their behalf at the AGM & SGM if they are not attending, if a Club is appointing someone to act as a proxy for the Club this should be noted in the Club minutes. The proxy should be received at the State Office no later than 48hrs before the AGM & SGM, 10AM, 11 OCT 2018. Please note, NO Proxy forms will be accepted on the day of the meeting. 
MINUTING: Clubs should ensure they minute their intentions to send a person as a Voting Delegate, appointing a Proxy or that they are sending an apology to the AGM.
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