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PCV AGM & 56th Annual Conference
DATE: 14th October 2017 | 10:00AM
VENUE: Mulgrave Country Club, Mulgrave 3170
The Annual General Meeting (AGM) is a meeting of the members of an organisation, the members of Pony Club Victoria are the Clubs.
All Clubs should indicate if they are attending the AGM by registering a VOTING DELEGATE or an APOLOGY.
Clubs if attending the AGM should nominate an individual from the Club to vote on motions at the AGM. Only one person can be the Voting Delegate.
If more than one person is attending the AGM for your Club only ONE person is nominated to be the Voting Delegate all others are observers. If Zone Officials are attending the AGM they should register as an observer except if they are attending as a club member either as an observer or voting delegate.
If your Club is not able to attend the meeting the Club should send an apology. Your Club can send a proxy to vote on its behalf.
A Club has the right to appoint a proxy to vote on their behalf at the AGM if they are not attending, if a Club is appointing someone to act as a proxy for the Club this should be noted in the Club minutes. The proxy should be submitted to the State Office no later then 48hrs before the AGM, 10:00AM Thursday 11 OCT 2018.
Clubs should ensure they minute their intentions to send a person as a Voting Delegate, appointing a Proxy or that they are sending an apology to the AGM.
PCV State Office
P: 03 8685 8925
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