Terms and Conditions  −  Living Tantra Retreat - Dec 2021 WA

GENERAL WAIVER
This Event (workshop/course/retreat) is for educational purposes only. The Embodied Awakening Academy and our subsidiaries, owners, principals, directors, executives, employees, staff, or agents are not mental health professionals, licensed medical practitioners, doctors, therapists, psychiatrists, psychologists, psychotherapists, or other professionally licensed health care providers or professionals. The material related to the Event will not treat or diagnose any disease, illness, or ailment and if you should experience any such issues you should seek the advice and examination of your registered physician or practitioner as determined by your own judgement.

You understand the educational materials related to the Event is not a substitute for health care or medical advice of any kind. You understand and agree that you are fully responsible for your mental well-being, including your mental and physical choices and decisions. You agree to seek medical advice as determined by your own judgement before taking any action in connection to the information provided or discontinuing use of any medications as prescribed by your medical practitioner. We shall in no event be held liable to any party for any direct, indirect, punitive, special, incidental or other consequential damages arising directly or indirectly from any use of this material.

You acknowledge that during this Event you participate voluntarily in any and all activities arranged by the organisers, and insofar as legally permissible, surrender your right to any cause of action against Embodied Awakening Academy arising from any loss or damage to person, financial loss or property that occurs during the Event.

LIMIT OF LIABILITY
Embodied Awakening Academy does not accept any liability of whatever nature, whether in contract, tort or otherwise, for the acts, omissions or default, whether negligent or otherwise, of third-party providers over whom Embodied Awakening Academy has no direct control. Under circumstances where liability cannot be excluded, such liability is limited to the value of the purchased travel arrangements. Embodied Awakening Academy does not accept any liability in contract, tort or otherwise for any injury, damage, loss (including consequential loss), delay, additional expense or inconvenience caused directly or indirectly by force majeure or any other event which is beyond our control and which is not preventable by reasonable diligence on our part.

EMBODIED AWAKENING ACADEMY CANCELLATION POLICY

1) COVID-19
With regards to Covid-19, if you are unable to travel due to government enforced travel restrictions, border closures or quarantine enforcement, we will happily allow you to transfer your ticket to another of our events, which will incur a $120 USD administration fee. If you choose to cancel your ticket, our standard cancellation policy applies (see below, point 4): IF A PARTICIPANT DECIDES TO CANCEL THEIR ATTENDANCE AT AN EAA EVENT, FOR ANY REASON WHATSOEVER).

2) IF EMBODIED AWAKENING ACADEMY (EAA) CANCELS AN EVENT:
While we will endeavour to never cancel an event, if Embodied Awakening Academy cancels an event, or changes a scheduled event date, due to circumstances within our direct control, then you are entitled to:
a) A transfer of your full event payment amount, as credit towards either a scheduled or a future event within three (3) years of the original event date, subject to availability of tickets. Or,
b) You may request a full refund of the ticket amount received into our account, minus any transfer fees. While we will try to minimize transfers fees to the best of our ability, refund transfer fees will be borne by the customer where applicable.

3) IF EAA IS FORCED TO CANCEL AN EVENT DUE TO CIRCUMSTANCES OUTSIDE OF OUR CONTROL:
While we will endeavour to never cancel an event, if Embodied Awakening Academy is forced to cancel or change a scheduled event date due, for any reasons or circumstance outside of our control, including but not limited to: acts of God (e.g. volcanic eruption, extreme weather events, viral pandemic), war, terrorism, change of laws and regulations, political and/or social unrest, then you are entitled to:
a) A transfer of your full event payment amount (minus a $80 USD administration fee) will be transferred as credit towards either a scheduled or a future event within three (3) years of the original event date, subject to availability of tickets. Or,
b) You may request a refund of your applicable payment/s, minus the non-refundable deposit, without exception. Full price tickets include the non-refundable deposit as outlined in the event description. The non-refundable deposit is retained to pay for non-retrievable costs to which Embodied Awakening Academy has committed in anticipation of your event.

In all cases, Embodied Awakening Academy is not responsible for your expenses incurred in preparation for any cancelled event such as other accommodation, airline tickets, loss of work, and/or other costs associated with your attendance.
The responsibility to recover the non-refundable deposit from your insurance company is entirely yours, and we strongly suggest obtaining comprehensive travel insurance that includes event cancellation upon purchasing tickets to this event.
Tickets that are transferred to a future event are subject to the Terms & Conditions outlined in the new event that is being attended, once registration is complete. Until then, the current event terms and conditions remain applicable.

4) If a participant decides to cancel their attendance at an EAA event, for any reason whatsoever
a) WORKSHOP OR COURSE: Your ticket to this Event is strictly non-refundable. You may transfer your ticket to someone else, but this is your responsibility to organise and this transfer must occur before the event starts. The name of the person taking your ticket must be emailed to the Event Organiser. Deposits are strictly non-refundable.
b) RESIDENTIAL RETREAT: Deposits are strictly non-refundable. Full price tickets include the non-refundable deposit as outlined in the retreat description.

If sixty (60) days or more prior to the event start date you are unable to attend the event, for whatever reason, you may receive a refund of the amount paid to date, minus the non-refundable deposit, provided you notify the Embodied Awakening Academy (info@embodiedawakeningacademy.com) at least sixty (60) days prior to the start of the event date.
If thirty (30) days or more prior to the event start date you are unable to attend the event, for whatever reason, you may transfer the value of your purchased ticket (minus the non-refundable deposit) to another Embodied Awakening Academy event or product, provided you notify the Embodied Awakening Academy (info@embodiedawakeningacademy.com) at least thirty (30) days prior to the start of the event date. The start date of your rescheduled event must occur within twelve (12) months of the original event date. If you are unable to attend any events within these 12 months, your ticket will be forfeited.

If under thirty (30) days out from the event start date you are unable to attend the event, for whatever reason, you will forfeit your deposit and any funds already paid and are NOT eligible for a transfer of enrolment to another event or product. Non-arrival will also incur the full amount of the booking.
We are financially responsible for our events, so we ask you to respect that we cannot make any exceptions to this agreement.


PAYMENT PLANS
Once a payment plan is entered into, the amount owing is to be paid in full by the date specified by the Event Manger (via email and ticket invoice). If part way through your payment plan, or at the end of the payment plan, you cannot make the event, the EMBODIED AWAKENING ACADEMY CANCELLATION POLICY is applicable.

REFUSAL OF ENTRY
Embodied Awakening Academy reserve the right to refuse a ticket holder admission to the event or to evict that person from the event if the person is intoxicated, disruptive, aggressive, offensive, harassing and/or threatening any staff or other participants.

PASSPORT & VISA
It is your responsibility to ensure that you have valid passports, visas and re-entry permits which meet the requirements of immigration and other authorities. Any fines, penalties, payments or expenditures incurred as a result of such documents not meeting the requirements of those authorities is your sole responsibility. All travellers must have a valid passport for international travel and many countries require at least 6 months validity from the date of return.

TRANSPORT TO AND FROM EVENT
Transport to and from the event is your responsibility to organise and pay, and to ensure that you arrive before the event starts, and that you have sufficient time to get to the airport after the event closes. Event start and finish times are given in the event description.

TRAVEL INSURANCE
Personal Travel and Health Insurance is advised and is your responsibility to ensure that you purchase suitable comprehensive travel insurance suitable to your needs to cover any unforeseen circumstances of your non-travel to or attendance of the event in case interstate or overseas travel is required.

THIRD PARTIES
Embodied Awakening Academy holds no responsibility for the actions or omissions of third parties or independent contractors, including in the event that they modify the nature of a service on an Event as compared with the advertised nature of the service.

PRIOR MEDICAL CONDITION RESPONSIBILITY AND WAIVER
Embodied Awakening Academy, its trainers and event support staff are there to support you and provide you with a premium event experience. Embodied Awakening Academy, its trainers and support staff are not to be relied on in place of your current health care professional or medical doctor while attending the event.

On choosing to attend an event you assume personal responsibility to manage your current physical or mental health condition while attending the event. Full disclosure of your current medical situation including but not limited to all relevant treatments and medications to Embodied Awakening Academy, its trainers and support staff prior to the event and any changes occurring during the event period must be communicated. While during the event, if you require emergency medical attention in relation to your current medical condition Embodied Awakening Academy, its trainers and support staff will work with you to facilitate and locate a suitable health care professional.

If you're situation requires consistent medical or health care support, please arrange this prior to arrival with a local health care professional to support you while attending the event, or choose to attend the event with your chosen health care professional from country of origin.

PHOTOGRAPHY
Note: If you do not wish to be personally filmed or photographed during the event you must communicate this to the trainers on arrival and we will refrain from using any identifiable images or videos of your person on our media platforms and digital content.

I hereby grant to Embodied Awakening Academy the absolute and irrevocable right and unrestricted permission to use photographic portraits / images / videos in which I feature that are taken during the course of the Event to use / republish / copyright, etc. for commercial use in association with Embodied Awakening Academy business. I hereby release and discharge Embodied Awakening Academy from any and all claims and demands arising out of or in connection with the use of the photographs and video footage, including without limitation any and all claims for libel or invasion of privacy.

EVENT CONDITIONS
• I understand that this Event is about exploring and expanding my consciousness. I understand that my participation is voluntary, and I am able to not partake in any exercises that are contrary to my values and beliefs. It is my responsibility to choose not to participate.
• I agree that any of the teachers, session givers, organisers, support team and fellow participants are not responsible for any physical or mental issues that may arise from my participation
• I will wholly and truthfully declare all of my current and previous health conditions before arriving to the event and am registering into this event as someone who is mentally, emotionally & physically fit to participate (all this information will be held in utmost privacy and will not be disclosed to anybody outside of Embodied Awakening Academy Support Staff as required)
• I understand that if I purchase an Under 21's ticket (if applicable), I may be asked to provide evidence of my age such as a driver's licence or passport
• I understand that throughout this Event I may undergo activities that impact me emotionally, mentally and physically and it is my responsibility to seek adequate care and support should I need it
• I understand if I need support beyond the Facilitators and Support Team to contact a Crisis Care Centre such as Lifeline on 13 11 14 and seek adequate help and support from a trained professional.
• I will not take drugs during this event (prescription okay)
• I understand the Event Outline, as described in the Event Description, may differ depending on what Participants need, as a whole, as Embodied Awakening Academy values intuition above all modalities.


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