Case study

Queenwood School for Girls

Queenwood School for Girls


Queenwood School for Girls is a big sporting school. With more than 18 sports offerings and several teams within each sport, team registration used to be a big headache.


Registrations the easy way!

Queenwood School for Girls is a big sporting school. With more than 18 sport offerings and several teams within each sport, team registration used to be a big headache. 

This year, however, Queenwood School for Girls decided to stop all manual registrations. They eliminated lost paperwork, late payments, incomplete registration forms and data entry. In one simple move, Queenwood School for Girls gained back huge amounts of staff time, made parents happier, and enjoyed more positive communication with their entire school community.

For the first time they collected all their registrations and payments before the deadline. They instantly had full reports and spreadsheets with all the information they needed, including ages, experience level, medical history and consent forms without having to input one iota of data themselves.

How did they achieve this miracle? They simply set up their registrations online through TryBooking.

"The first time we used TryBooking for our Sports Registrations it revolutionised our whole system," enthused Daniel Kozey, Director of Sports, at Queenwood School for Girls. "We use to use a paper form which parents would print off and send back to school, but TryBooking is a much more efficient and effective method of registering for sports."

Every organisation that still uses manual registrations knows the complications around payment collection, incomplete or missing forms (that were "definitely passed in"), discrepancies about whether payments have been made, and managing cheques, cash, credit cards, and after all that finally entering all the data into their system.

"Staff were extremely happy by how easy it was to access student data and the elimination of the bookkeeping and payment issues. The ability to have a booking window during which time students MUST sign up for activities or sports is a huge benefit. Being able to cut off registrations on time is extremely helpful when getting team lists and names into the various associations."

"Our Business Office loves TryBooking. They receive instant clear reports about payments and there is no double handling of data or messy reconciliations to be done anymore."

Parents love the convenience of being able to quickly register all their kids online. TryBooking is extremely cost effective. Parents would be paying bank fees anyway, so 30c per booking does not faze anyone."

Now that Queenwood School for Girls uses TryBooking for their sports registrations, other departments have taken notice. "TryBooking has been such a success in our organisation that other school departments are now following suit. All activities undertaken by students will now be booked and paid for using TryBooking."

"Staff, administration, and parents are all excited that paperwork is a thing of the past. TryBooking is definitely the way of the future!"

queenwood-school-side.jpg

More case studies


Learn more about the TryBooking community.

industry-img

Hawthorn West Primary School

Hawthorn West Primary School's PTF Association runs approximately ten fundraising events in a year, including the Jackpot Jump Twilight Fair.

KEEP READING >

industry-img

Scotch College, Adelaide

Scotch College in Adelaide understands the value of cross promotion and early ticket sales.

KEEP READING >

industry-img

Xavier College

Ticketing for school performances is a time-consuming? task that takes precious hours away from busy music and drama coordinators.

KEEP READING >

industry-img

All Saints Anglican School

Chris Hopper is a busy woman. As the Performing Arts Administrator of All Saints Anglican School on the Gold Coast, Chris is responsible for the administrative work associated with several very popular and well-attended performances each year.

KEEP READING >

industry-img

Camberwell South Primary School

Every second year Camberwell South Primary School runs a very financially successful fair with an attendance of 2500-3000 people from the school and surrounding community.

KEEP READING >