Activity Notification
Avoca Beach Group Camp - Joeys, Cubs, Scouts & Venturers
5 to 7 December 2025

Event Summary

Date	Friday, 5 December 2025 to Sunday, 7 December 2025
Time	Depart Scout Hall: 6:00pm (Friday, 5 December 2025) Arrive Scout Hall: 4:00pm (Sunday, 7 December 2025)
Location	1st Avoca Beach Scout Hall 229 Avoca Dr, Avoca Beach NSW 2251 Click here for a map and directions
Cost	$70 - All Youth Members $35 - Leaders and Adult helpers $10 - Day visit + Joeys
Registrations Close:	Wednesday, 3 December 2024 @ 06:00pm
Event Registrations:	Note: - This event is enabled for E-Permission with online registration and electronic signatures. - Please retain your electronic tickets for this event. This is your copy of the participant's registration and consent. - Registration must be received for each person attending this event. - Attendance will not be accepted without registration. - No cash or EFT will be accepted unless organised with your leaders prior.

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General Information

Dear Scouts and Families,

All 1st Balcombe Heights Joeys, Cubs, Scouts and Venturers are invited to attend our annual Group camp on Lake Avoca.

Camping next to and using Avoca Scout Hall's facilities, our youth members will enjoy an idyllic waterfront grassed campsite and numerous water-based activities.

Note: Joeys are only able to attend for the day, and must be companied by an adult at all times.  Leaders will be organising and supervising activities, but your Joey will be your responsibility for the entire day.  We appologise that we cannot accomodate Joeys camping at the hall this is due to the hall's size (we tried this last year and the Joeys struggled to sleep).

Parents are invited to attend as activity and kitchen helpers.  Joeys must be accompanied by an adult at all times due to the general proximity to water. 

Please take a moment to review the camp information below.

What's Included:

• 2 nights camping (if camping)
• All meals and drinks for the weekend (light supper Fri to lunch Sunday) or lunch if day visit/Joeys
• All activities (see below)
• Beachside accommodation
• All equipment
• Fun times!

Activity Plan:

Youth members will participate in a wide range of activities that may include: Swimming, Canoeing, Beach play, Coastal Walk

Transport:

Parent and Leader convoy - Transport assistance is required.
or
Make your own way to the campsite if arriving after 7:30pm.

Depart Scout Hall: 6pm Friday
Arrive at Scout Hall: ~4:00pm Sunday

Avoca Scout Hall
229 Avoca Dr, Avoca Beach NSW 2251
Click here for a map and directions

Meals & Dining:

Friday: Please eat dinner before arriving at the hall or bribe your driver to stop at Maccas on the way.

Camping Sat-Sun:

• All meals will be provided.
• Meals will be prepared in a shared kitchen for all sections.
• Each section will prepare one main meal + snacks for everyone.
• Sunday lunch will be fish and chips on the beach!

Wet Weather:

Barring severe weather, this event will run in the rain. Bring a rain-coat!
The event will be cancelled in the event of severe weather. Cancellation will be advised by email & SMS.

What to Bring:

Pack for a 2 night standing camp with swimming.
Example packing list below:

• Packing List - Scouts 2 nights + Water

If only coming for the day, just exclude the camping gear.

Please pay particular notice to the safety equipment (water shoes, hats etc).  No-one will be allowed to canoe without the proper equipment.

Optional items:

• $5-$10 for a Friday night Maccas snack.
• Money for the Avoca Beach Night Markets on Saturday night

Equipment:

• BYO personal equipment as per the packing list.
• All cooking equipment and activity equipment will be provided.
• See below for Sleeping arrangements.

Sleeping Arrangements:

Youth members:

• Cubs will sleep in tents with other Cubs.
• Scouts & Venturers may bring their own personal tents or borrow tents from the Group.

Adults:

• Adults should supply their own tents and sleeping gear, or contact Techie to borrow a tent if required.

Adult Requirements:

All adults staying overnight at Scouting activities MUST have

• a valid Working With Children Check
• a Scouts Adult Membership number
• Completed the mandatory training modules

All are free - No cost.

You may book your camping ticket now and supply the WWCC details later, however both the Scouts Adult Membership & Training and a valid Working With Children Check are mandatory requirements for any Adult to attend overnight Scouting activities.

It’s a pretty simple process and only needs to be completed once to be valid for your family's scouting life.

Step 1: Obtain a Working With Children Check number

If you don't already have a WWCC, [ Click here ] to start the application process.

Step 2 : Scouts Adult Helper Application Form (A2)

If you haven’t already, please complete an “Application for Adult Helper (A2)” form online.
[ Online Application for Adult Helper (A2) ]

Start this process now to avoid disappointment!

The WWCC process can sometimes take some time to complete so we encourage you to submit the forms early to avoid disappointment.

If your WWCC or A2 forms are not completed in time, you can still join us for day activities.

Feeling Sick?

Please don't come if you're feeling sick.
Our immuno-compromised youth members are at risk of serious illness if they contract 'simple' viruses or infections.
Regardless, it's not nice to spread your germs with other kids or volunteers.

You should stay home and DO NOT attend Scouts if:

• You have an illness (or even mild symptoms) such as fever, cough, sore throat, rash, or runny nose, even if you think you 'feel fine'.
• You have vomited anytime in the last 24hrs for any reason.

Attendees to any event with signs of illness such as fever, coughing, sore throat, runny nose, etc may be sent home immediately.

More information:

This activity:

• will be under direct adult supervision
• will involve both male and female youth members
• will have both male and female adult leaders present

Activity Contacts:

	General Enquiries: This information page, notification emails and booking confirmations are designed to adequately inform participants & parents so that you can give a fully informed consent. If you have any questions regarding this event, please contact the activity co-ordinator below: Activity Co-Ordinator: Lachlan McGinty (Platypus) Activity Contact: 0402 045 003 Contact Event Organiser
	Emergency Contact: If you feel that the participant is overdue in returning from the activity, you should contact the nominated emergency contact person below: Emergency Contact: David Lessells (Akela) Emergency Contact: 0400 403 740

 

 

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Hope you can make it!

Lachlan McGinty (Platypus) 
Assistant Scout Leader

1st Balcombe Heights Scout Group Contact us:   Mobile: 0400 403 740   Email: Scouts@1stBalcombeHeights.org.au   Website: http://www.1stbalcombeheights.org.au   Facebook: https://www.facebook.com/1stBalcombeHeights   Twitter: https://twitter.com/1stBalcombeHts Col Sutton Reserve, Baulkham Hills Rd, Baulkham Hills [Map Link]