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Terms and Conditions  −  Border Music Camp Application 2022

Acceptance to Camp
Payment of fees does not ensure acceptance. All applications will be reviewed and assessed by the Director and the Border Music Camp Committee.

Placement in ensembles
Musicians are assigned to the morning ensembles through the audition process. Students move from junior to senior positions within and between the morning ensembles in line with their musical development, through regular music lessons and ensemble experience. Assignment of musicians to ensembles is at the discretion of the Director and the Committee.

Instruments catered for
Border Music Camp caters for instruments played in standard configurations of symphony orchestras and symphonic wind ensembles:
• flute and piccolo
• oboe and cor anglais
• clarinet (all types)
• saxophone (all types)
• bassoon
• horn
• trumpet
• trombone
• euphonium, tenor horn, tenor tuba and baritone
• tuba
• percussion (including timpani)
• violin
• viola
• cello
• double bass
We regret it is impossible to cater for guitar, recorder, piano or harp, but we invite students of these instruments to audition for percussion. Percussion students must be at least Grade 3 AMEB in their regular instrument (e.g. recorder, piano, guitar, harp).

Restrictions on certain instruments
For some very popular instruments, we have set a maximum number of places for each ensemble. These instruments include (but are not limited to) flute, trumpet and percussion. Admission of these instruments is in order of receipt of application. We maintain a waiting list in case of withdrawals, but we urge you to apply early.

Restrictions on accommodation and boarding
Dormitory accommodation is limited. Applicants who live in the Albury/Wodonga (2640/3690) area are not eligible for boarding.
The Scots School has recently refurbished their boarding houses and because of this there are very limited places for boarding. All students in 2022 will have an individual room.
Due to limited availability of rooms, to be eligible for boarding in 2022 you must be in Year 8 – 12 at school at the time of camp, and under 18 years of age.
You will be notified one month prior to camp commencement if your application for boarding has been successful.

Minimum ages
The minimum age for Morning Only students is eight years as at the start of Camp. There is no maximum age for Camp.
We suggest Short Day and Long Day students should be at least ten years old.
Due to limited availability of rooms, to be eligible for boarding in 2022 you must be in Year 8 – 12 at school at the time of camp, and under 18 years of age.

Photography
Photography, videoing, filming, and the use of mobile phones and electronic devices, are not permitted during concerts, or any rehearsals, or timetabled activities. This is because of concerns about interruptions to performances, copyright, consent, privacy and duty of care.
A Camp photographer has been appointed, and these photos are available to parents and students at a reasonable cost.

Attendance
Because of the group nature of the Camp activities, it is necessary for all students to attend all timetabled sessions included in the package for which they have paid. In particular, all Campers must attend concert rehearsals on the final Saturday of Camp.
Camp opening
On the Sunday on which Camp commences, all Campers are required to:
• register (from 12:00 noon);
• attend an audition (from noon onwards);
• attend the opening assembly (at 3:15 p.m.); and
• attend the first rehearsal of their ensemble (concludes 5:15 p.m.).
More details can be found here.

Changes to the Timetable and Activities
Border Music Camp reserves the right to alter timetabled sessions, activities and events, at any time with little or no notice.

Adult Students
Adult students are welcome to participate in all musical activities at Border Music Camp, including evening concerts and the Thursday big band night. Organised social activities in the afternoons and evenings are restricted to children aged 18 or under who are attending school.

Camp conclusion
Border Music Camp concludes after supper following the final concert on Saturday 1 October 2022. All students must attend this concert. Arrangements will be made for students who cannot leave until Sunday morning. Requests to stay on Saturday night must be made in writing.

Policies
Border Music Camp's policies are available on request. These include:
• Anti-Harassment Policy
• Child Safety Policy
• Health Policy
A copy of these policies can be found on our website.

COVID-19 and Flu Vaccination Policy
Vaccination for COVID-19 is a condition for all boarding students and staff (regardless of age) and evidence of vaccination (or medical contraindication) will be required upon arrival at registration.
In line with advice from the NSW Department of Education, Border Music Camp strongly recommends that all students, staff (and their families) who are 5 years and older get vaccinated for COVID-19 and Influenza.
Border Music Camp reserves the right to update guidelines related to COVID-19 and flu with little notice in anticipation of camp in September 2022, and in-line with developing health advice.

Health disclaimer and waiver
I acknowledge that this event may be cancelled, potentially with little or no notice, for health-related (including COVID-19) reasons. I confirm that I will not hold Border Music Camp Inc. liable for any loss or consequences suffered as a result and I expressly waive any claim I might have for compensation.
Students should not attend camp if they are unwell. A parent or guardian will be required to immediately retrieve their children from camp if they are displaying COVID-19 or flu-like symptoms. A student over the age of 18 will be required to immediately return home or make arrangements to be picked up.
In the event of a medical emergency, I acknowledge that the Border Music Camp Staff and Committee may be required to call triple zero (000) for an ambulance and that associated costs of any required transport to emergency services will be at the cost of the student, or parent/guardian of students under the age of 18.

Cancellation and withdrawal
If Border Music Camp Inc. cancels the event, we make a full refund of fees.
If the student withdraws from the event for any reason other than for genuine sickness or injury, we will refund a relative proportion of fees minus an administration fee of $30, depending on the circumstances of withdrawal.

Code of conduct
To be read and understood by each participant, parent, or guardian.

I understand that while at this event I will be under the supervision and management of the Border Music Camp (BMC) Committee, Director and staff. I agree to cooperate with them in all matters pertaining to Camp. I also respect the rules of the host venue.

I acknowledge that a large part of event is about working together and assisting in any way I can, including identifying myself as a BMC participant by wearing my name tag.

I respect the rights of others and will treat them the way I expect to be treated myself, maintaining a high degree of courtesy, manners, maturity and respect. I will not harass other students, staff or those helping to run this event.

I accept that the event is tobacco, drug and alcohol-free. I will notify the Director of any prescription medications that are brought to the event.
I accept that to create a safe musical environment for everyone means following health and safety requirements at Camp, including staying home if I am unwell.

I acknowledge that mobile phones are to be switched off while at the event during rehearsals, tutorials, concerts, and after lights out (if boarding), otherwise they will be confiscated.

I recognise that if I fail to follow this Code of Conduct, I will be liable for expulsion from the event.

Loss and damage waiver
I acknowledge that Border Music Camp Inc. accepts no responsibility or liability for any damage to, loss or theft of any of my possessions, including musical instruments. I acknowledge that any possessions brought to the event are at my sole risk, responsibility, and liability. This agreement cannot be waived or altered by any act or statement made by any person.
Please ensure all property is labelled.

Media release
During this event there may be media coverage and photography of students and activities at camp, for promotional purposes. If you do not wish to be photographed or do not wish your child to be photographed during the event please let us know before the event at studentadmin@bordermusiccamp.org.au.

We unfortunately cannot prevent students from taking photos, video or audio and placing them online or on social media. In applying to attend this event, or in applying on behalf of a child, you will not hold Border Music Camp Inc. responsible for these kinds of actions.

Camp opening
On the Sunday on which Camp commences, all Campers are required to:
• register (from 12:00 noon);
• attend an audition (from noon onwards);
• attend the opening assembly (at 3:15 p.m.); and
• attend the first rehearsal of their ensemble (concludes 5:15 p.m.).
More details can be found here.

Participants at or over the age of 18
Please bring photo identification to registration (e.g. driver’s licence or passport) to help provide a better child-safe environment.

Orchestral requirements
Please bring with you to Camp:
• Soft lead pencil and eraser
• Music stand (labelled with your name)
• String players: adjusters, spare strings and mute; Cellists: donut
• Woodwind players: spare reeds and cork grease
• Percussionists: drumsticks or mallets
• Ear plugs
• Enthusiasm

Acceptance
As the applicant student or, if I am aged under 18 years of age my parent or guardian, I have read and agree to the above Media Release, Code of Conduct, Loss & Damage Waiver and Health Disclaimer & Waiver.

By completing and lodging an application to attend the event I acknowledge these conditions, consents, disclaimers and waivers, and accept them.


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