The top 5 apps for busy event organisers

Tech & TryBooking

05 September, 2016

There’s an app for everything. For event planners, the huge sweep of booking and logistics apps have been a godsend over the past several years...but some can often be more trouble than they’re worth.

They can be clunky, crash for no reason, and sometimes they just get in the way. When you’re running a busy event that’s the last thing you want - especially when you’re trying to scan people in or take tickets, and you have a queue that’s hundreds of people long!


You can do better. There are heaps of event planning tools in app form that can help any event organiser - whether you’re a professional or just organising something for fun - turn their jumbled experience into a smooth, professional one.


After all, smooth logistics means your community or organisation comes off looking a lot better - which increases your chance of holding more successful events.


We’ve rounded up the five best apps that you should download and use to run your events. Take a look:


TryBooking Scanning App


You’ve probably been to an event - or even organised one yourself - with digital scanning. It just makes things easier than ripping up and throwing away paper tickets, plus it means you don’t have guests who end up losing one and get frustrated.


The TryBooking Scanning App does all that - with QR codes, an offline mode, manual check-in and attendee search - but it does so much more.


There’s a full sales dashboard built in with the number of tickets sold and your revenue, so you can see how things are going whenever you want. Plus you can track scanning at multiple doors and gates, and there’s event a volunteer mode. All your organisers can log in separately then you control what type of information they see.


This is more than just the best ticket “scanning” app. It’s a full logistics control centre - and it’ll make your next event the easiest one you’ve ever managed.


More info on iTunes:


And Google Play:




Project management is a huge hassle. Part of that is because you need to get everyone on the same page - and doing so is difficult. If all your volunteers are using different systems to remain up to date, something is going to get missed.


That’s why Asana is so great. It’s a full team-based project management app. You create projects then assign people to subtasks within those projects. You can upload documents, export those tasks to calendars and get a full oversight of what everyone is doing at the same time. There are heaps of advanced features like colour coding and labels too, so you can be as simple or as detailed as you like.




One of the little idiosyncrasies you find when you organise an event is that ideas will just come to you out of the blue. When you’re driving, in the shower, or when you least expect it. You need a way to record those ideas - and Evernote is the best way to do that.


The app lets you jot down notes, but it also does so much more. You can attach photos, videos, forward emails to take notes automatically, and annotate PDFs. You can sync multiple devices as well so your team can always be up to date.


Google Docs


If you’ve ever tried to work from the same document by passing it around on email you’ll know how frustrating it can be. Different versions end up with the same result: something gets missed. It’s way apps like Google Docs exist - so you’ll only ever work from the same version.


Google Docs is so easy to use that you’ll kick yourself for ever having depended on Microsoft Office. You can create spreadsheets, word docs or slide decks. The best part is that you can just edit at the same time.


Of course, you’ll need to download hard copies if you ever want to work offline. But most of the time that won’t be a problem. If you want your team to be on the same page then Google Docs is your answer.




There are heaps of instant message apps you could use like Facebook Messenger or WhatsApp. The benefit Slack has over those is that you can actually integrate it with a bunch of add-ons, like Google Docs or Dropbox.


The other benefit is that you can create channels within your teams so that if you need to discuss a particular sensitive topic, or you just want to organise a separate event without annoying the rest of your team, you can do that.


Plus with the recent ability to share your screen and organise video conferences, Slack is the ultimate organisation app - and it’ll hopefully drastically reduce your email count.


Those are just a few apps to get you started, although the app stores are filled with so many that you could potentially use as well. Just remember that an app isn’t what will make your event stand out. That comes down to organisation, logistics and experience: if you prepare as much as possible, then these apps will help you take your event to the next level.


05 September, 2016

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