Terms and Conditions  −  Aberystwyth Rugby Camp - Easter 2020


The terms & conditions below also include information about the Scarlets Rugby Camp, which you may find useful; however, if you have any further queries, please email us at rugbycamps@scarlets.co.wales

1. Registration:
Please register your child with Scarlets Community Officers on arrival at the Rugby Camp. We urge all participants to arrive for registration no earlier than 15 minutes prior to the scheduled start of the Rugby Camp and must have confirmation of booking with QR Code (Either paper copy or on smart phone)

2. Staffing:
The Rugby Camps will be staffed by WRU accredited coaches and the highest safety measures will be in place.

3. Refund/Cancellation Policy:
• Scarlets Rugby Camps are non-refundable.
• In the event that your child is ill and cannot make the session, please email a member of the community department as soon as possible.

4. Cancellation of a Rugby Camp:
At times, external factors such as adverse weather conditions, will dictate whether we can or cannot run a particular Rugby Camp. If we feel it is not possible to run a safe Rugby Camp, due to such conditions, we will contact you prior to the start time and offer a full refund or exchange onto another Rugby Camp (where possible).

5. Minimum Participants:
To run a successful Rugby Camp, our Scarlets coaching staff require a minimum number of 10 participants per age group (Under 7s – Under 11s). If the attendee numbers per age group are below 10, the children in this age group will not be able to attend – we will contact you at least three days prior to the Rugby Camp and provide a full refund.

6. Spectators:
There is an area upstairs where parents/guardians can watch the camp (if we are in sports hall)

7. Refreshments:
Please provide your child with a packed lunch, and also ensure that you include a minimum of one additional drink, preferably in a plastic bottle.

8. Clothing:
Please bring the following appropriate items of clothing with you to the camp and ensure that any items of clothing are clearly marked or labelled with your child’s name, as we will not be responsible for any items of clothing that are left behind or lost during camps. We have the option of being in a sports hall and/or out on astro/3g so will depend on weather for that day:
- Trainers
- Rugby Boots
- Shorts
- T-shirt
- Gumshield (U9s and above)
- Wet weather coat (only if outdoor)
- Baseball cap, long sleeve T-shirt and sun-block if the weather is warm or sunny (only if outdoor)

9. Behaviour Policy:
Scarlets Rugby Camps promote active fun in a safe environment. We reserve the right to remove any child that is seen to be causing disruption to the enjoyment of others. In the unfortunate event this occurs, the child will be placed under the supervision of Scarlets Rugby Camps Staff, while their parents/guardians are contacted, so the child can be collected.

10. Medication:
The camps will be staffed by a fully qualified First Aider. Please ensure that your child brings any medication with them that they may require for any illnesses or medical conditions (e.g. asthma, hay fever) and ensure these are written on the application form. Please ensure that any medication or asthma pumps are handed in at the time of registration and are clearly marked with your child’s name and address on them. If your child has been unwell prior to the camp or is unwell on the day of the camp please inform the staff at registration.

11. Photographer:
Photographs of the participants will be taken at the camps. These photos will be used for official Scarlets marketing use and on the official website and social media channels.

12. FREE ticket to Scarlets rugby match:
All children participating in a Scarlets Rugby Camp will be entitled to a FREE ticket to a Scarlets home GUINNESS PRO14 match of the 2019/2020 season. Any parents wishing to purchase tickets to accompany their child to this match at Parc y Scarlets please contact the Scarlets Ticket Office for more information on prices on 01554 292939. Tickets will be processed by Scarlets Ticket Office and can either be posted directly to you (small charge) or collected from the Scarlets Ticket Office. As the camp is after our final match you can choose to come to either of our final 2 matches (as long as camp is booked first)

13. Declaration:
Please be aware that by ticking on the application form that you have read and agreed to these Terms & Conditions, you agree that all participants registered by you:
a. May participate in the Rugby Camp; and
b. Are fit to participate in the activities to be undertaken.

We look forward to seeing you at the Scarlets Rugby Camps 2020. Should you have any further questions in the interim, please do not hesitate to contact the Community Department on 01554 783927 or by e-mail on rugbycamps@scarlets.co.wales

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