About

Date

TERMS & CONDITIONS

Please note, any reference to organisers refers to the event organisers working on behalf of The Cart Shed Charity.

Booking and payment
Payment must be made in full prior to the event. If you have any issues with the online booking system, then please contact info@thecartshed.co.uk.

Bad weather
All exhibitors will ensure that their stands, gazebos and displays are appropriate for the weather conditions.

Cancellation
An exhibitor may cancel their booking and obtain a refund of 70% of the fee paid by emailing to info@thecartshed.co.uk.  Notice must be received no less than 60 days prior to the event.  After this date no refunds will be given.  
In the event it is necessary to cancel the event for reasons beyond The Cart Shed’s control, including adverse weather conditions, The Cart Shed will give exhibitors as much notice as possible of any such cancellation and all but an administration fee of £15 of site fees will be returned. No compensation for loss of potential earnings, or other, will be paid.  

Catering
There will be catering at Garnons on the day of the fair. There will be free tea and coffee for stall holders. 

Exhibitors
Sub-letting of sites without the prior consent of The Cart Shed will not be permitted. Exhibitors agree to cooperate with event organisers and Security and Emergency services.  

Vehicles
Exhibitors will be sent directions closer to the date of the event. For unloading purposes, a sign-posted system will be in place.  All exhibitor vehicles must then be parked in a clearly signed designated parking area.  

The loaded weight of Exhibitors’ vehicles will not exceed 3.5 tonnes. Any requirement for a larger vehicle will need to be agreed with event organisers at the time of booking and the event organisers reserve the right to refuse. 

There will be two-time slots in the morning of Wednesday the 29th of April for unloading and setting up:  
A)  Between 07.30am and 08.30am
B)  Between 08.30am and 09.30am 

Event organisers and Garnons Estate Management will only permit exhibitors to unload and reload during the above times. 

Setting up and equipment
Exhibitors must provide their own equipment to transport goods from the unloading areas and/or parking area to the exhibition sites. Exhibitors are responsible for the unloading and loading of all their materials and goods. We will endeavour to get vans as close as possible to stalls for loading and unloading.
No large posts or stakes may be driven into the ground for displays or for any other reason. Ground pegs for gazebos or small tents are acceptable.  All gazebos/tents must be suitable for the weather conditions. Stalls will be a minimum of 3m x 4m to a maximum of 5m x 5m. Exhibitors must provide their own tables/chairs/stands/gazebos.
Exhibitors agree not to place merchandise beyond the boundaries of their site either on or above the ground unless previously agreed with the event organisers.  
The name and telephone number of each exhibitor must be displayed prominently.  

Dismantling
Exhibitors agree not to dismantle their site or remove merchandise before 16.00hrs on 29th April 2026.
No camping or sleeping on the site is permitted overnight.

Publicity
To improve the success of the event we would ask all exhibitors to help promote the event through social media, and on their own website if applicable, and any distributed material.
The Cart Shed undertakes to actively promote the event through: radio, local press and lifestyle magazines, parish magazines, posters, and social media.

Fire safety equipment
All electrical equipment must be in good condition and have a current PAT certificate.  All gas equipment must be covered by an up to date gas certificate issued by a regulated gas engineer (Gas Safety Registers).  The certificates must be available for inspection by a Health and Safety officer.

Insurance
Exhibitors must hold their own Public Liability Insurance which must be in date at the time of the event. A copy of this must be shared with The Cart Shed prior to the event. Documents can be emailed to: info@thecartshed.co.uk. Exhibitors must also have Product Liability and Employers Liability where appropriate.
The event organisers do not accept responsibility for the loss or damage to exhibitors’ property.  The Cart Shed will only accept liability in respect of personal injury or damage to third party property as the result of its negligence.

Risk Assessment
All exhibitors must have carried out a careful assessment of risks associated with their stall. A copy of this must be submitted to the event organisers prior to the event. A template can be provided if necessary. Please e-mail: info@thecartshed.co.uk

Electrical supply
Electricity will not be available. Generators used outdoors must comply with current regulations and their use is only permitted with the prior agreement of the event organisers.

Environmental Health
Exhibitors are expected to comply fully with the relevant regulations in respect of Trading Standards, Health and Safety and Environmental Health of Herefordshire County Council. Exhibitors may be inspected during the event and those deemed not to comply with relevant regulations may be shut down.

Pets
No pets apart from registered guide dogs will be permitted on the site or in the parking areas.

Trading Standards
Trading Standards may visit the site over the course of the event to ensure traders comply with Weights and Measures legislation (which includes accurate and stamped scales and glasses), pricing and general Fair-Trade Legislation.

Water
Water is available on site. Please ask organisers on the day. If you have any queries, please contact us before you submit your application. 

Wi-Fi and mobile signal
We will be making it clear on our publicity that people need to bring cash and cheques as the mobile signal for card machines cannot be depended on.  We intend that WiFi will be available via 4G.

Contact details
The Cart Shed, Norton Canon, Herefordshire HR4 8QN.
For further information, please contact during business hours: 01544 318231 / info@thecartshed.co.uk

These terms are governed by English law.

Location

Get directions

Garnons
Byford, Herefordshire HR4 7JX

Contact Event Organiser