Winter Parties (Open Weeks) and Rover Ski Moots:
One week can be booked per person until 9 February 2025
30 January 2025 - Bookings Open for Service Priority*
1 February 2025 - Bookings Open for Victorian Rovers & Venturers of any state
4 February 2025 - Bookings Open for All Rovers
7 February 2025 - Bookings Open for Everyone
9 February 2025 - Multiple & additional bookings are allowed
Open Weeks are for anyone 18+. All participants are expected to follow the policies and procedures of Scouts Victoria and the Bogong Rover Chalet.
To attend a Winter Party, you must agree to follow all of BCMG’s policies and procedures. Please review the policies and procedures via this link https://bogongroverchalet.org.au/visiting/booking-conditions/
Briefing nights:
We run briefing nights for all Winter Party attendees, and all attendees must attend one of the following to be able to attend their Winter Party.
Sunday 18th May 6:30pm-8:30pm Essendon area.
Thursday 29th May 7:30pm-9:30pm Oakleigh area.
Tuesday 3rd June 7:30pm-9pm Online, requires watching a video prior.
These are not for Snow Venture participants, who have their own briefing nights.
Early Bird Bookings:
Early Bird Rates are available from 1st February to 31st March each year.
*Service Priority Bookings:
Anyone who has participated in a working bee from 1 October 2023 to 29 January 2025 can book any winter party from 30th January 2025. Individuals who were NOBS or Venturer Leaders in 2024 are eligible for priority booking in 2025.
A special booking link will be emailed to eligible people.
Snow Ventures:
Bookings open for all on 1st February each year.
There is no early bird pricing.
Each Venturer can only book into a single week until 9 February, after which date they may book into other weeks as well. This is to ensure more Venturers get the opportunity to attend.
The BCMG limits Youth and Leader numbers to ensure a safe youth:leader ratio.
Leaders please contact bookings before applying, preferably well before 1st February.
Booking for the South Australian Snow Venture is managed by the SA Snow Venture Organisers.
All Applications are subject to approval by the Bogong Rover Chalet Wardens.
Terms and Conditions:
All Participants will need to provide a current health statement at the start of the winter party, either via a printout from Operoo, or on the Personal Information Record downloaded from Scouts Victoria.
PRIVACY NOTICE
You agreed to us collecting personal and sensitive data for the purposes disclosed in our Privacy Policy. In the case of a youth member, you acknowledge a similar understanding and agreement in your capacity as the Parent or Guardian of that member. Individuals have the right to access any personal information which Scouts Victoria holds about them and advise Scouts Victoria of any perceived inaccuracy. Any enquiries, complaints and requests for access can be made to the address listed in the Privacy Policy.
I acknowledge that I have read this Privacy Notice and I hereby reaffirm my understanding of the Branch Privacy Policy and my continuing agreement to the collection of personal and sensitive data for the purposes disclosed in that Policy.
Digital Media:
Please note any photos taken at Chalet events may be shared publicly or used for promotional material. If, for any reason, you do not wish to give consent to your child’s or your own image being used on social media or in promotional material please email bookings@bogongroverchalet.org.au and ensure that the leaders in your group are aware of this. Additionally ensure that anyone taking photos is aware, as it is very easy to take and share.
INSURANCE NOTE
The Chalet only provides minimal personal property insurance. Participants to winter parties should ensure that they have the appropriate level of insurance for their personal property through their House and Contents Insurance, or Travel Insurance.
The Chalet recommends that all attendees hold a current ambulance service membership. Private health insurance does not always cover the full cost of ambulance transport.
Falls Creek Medical Centre is a private health care provider. Out of pocket expenses may apply if you are treated at Falls Creek even in a medical emergency.
Winter Party Capacity:
The Chalet capacity is 35 per night. The BCMG reserves the right to limit numbers to less than this, and may appoint Nobs/Leaders to the Winter Party from outside the bookings pool.
Waiting Lists:
These will be available for all Winter Parties. When a week books out we start a waiting list. Participants on the waiting list will be contacted in order of application when spaces become available. Guarantee your booking by attending a week which has space, but if you can't we advise joining the waiting list as we often have spaces opening up - e.g. spaces that may have been reserved for Nobs (attendees who have done training and are there to help facilitate the week) that are filled from existing participants, or the waiting list. To join the waiting list, send an email to bookings@bogongroverchalet.org.au indicating which week you want.
Damage:
If any damage is done, please notify the Warden or Bookings Office asap. Please call before trying to fix or improve anything yourselves.
You may be liable for the cost of damage incurred if you fail to disclose relevant information, were negligent, or willfully caused damage.
Winter Party Withdrawal Policy:
Refunds may be applied for in writing addressed to the BCMG.
For the purpose of refunds, the Winter Party starts on the Friday evening at 7pm.
Please contact the bookings officer as soon as you discover you may not be able to go to your winter party to discuss the issue.
There may be a waiting list so substitution of another person is not permitted.
Withdrawals received more than 30 days prior to the winter party will receive a 90% refund.
Withdrawals received less than 30 days prior to the winter party will incur a $100 penalty.
Withdrawals received less than 5 days before the start of the Winter Party will receive no refund.
Withdrawals with a medical certificate received before 7pm on the Wednesday prior (i.e. 48 hours prior) to your Winter Party will receive a full refund.
Withdrawals with a medical certificate received after 7pm on the Wednesday prior (i.e. 48 hours prior) to the commencement of your Winter Party will receive a full refund less $150.
In the event of failure to attend the commencement of your winter party or withdrawal during your winter party because of evacuation due to illness or injury, there will be no refund available.
The BCMG reserves the right to determine refunds on a case by case basis.
TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.
All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.