Youth, Technology and Virtual Communities Conference 2025 – Terms and Conditions
“YTVC” - Youth, Technology and Virtual Communities
“Event” – Youth, Technology and Virtual Communities Conference 2025

Payments
All credit-card/PayPal payments are handled by the TryBooking payments gateway.
Any purchase orders/invoices or QPS internal journal payments are handled by the YTVC Planning Committee.
All payments processed through the TryBooking Gateway appear as QPSYTVC on a bank statement.

Ticketing
Ticket sales are subject to vetting by the Youth, Technology and Virtual Communities (YTVC) Planning Committee. If tickets are cancelled termination fees/charges will apply (see below) and are not subject to negotiation. Tickets are non-transferrable unless approved by the YTVC planning committee. Changes to ticketed attendee details can be requested by email to ytvc@police.qld.gov.au.

Cancellations
Registration cancellations must be facilitated by email to ytvc@police.qld.gov.au.
Cancellations are only effective as at the date of receipt of the email. The following schedule of cancellation fees will apply:
• Cancellation/termination prior to 1st July 2025 - 100% refund less booking and Credit Card Fees ($0.50 + 2.5%)
• Cancellation/termination from 2nd July 2025 but before 12th August 2025- 50% refund less booking and payment processing fees ($0.50 + 2.5%)
• Cancellation/termination from 12th August 2025 - no refund.

Credit Card Charge Disputes
Under the credit card processing option, any credit card charge backs initiated by a buyer for any reason with respect to an event shall be charged back to the buyer. Please note fees may be associated with a charge back.

Liability/Insurance
By registering for this event, participants agree that the Queensland Police Service and/or the YTVC Planning Committee do not assume any responsibility for injuries to persons or damage to property leading up to the event, during the event or after the event. Participants are advised to take out their own health, travel and personal insurance prior to the event. The policy should include loss of fees through cancellation of your participation in the event itself, loss of airfares for any reason, accommodation, medical expenses and repatriation should travel arrangements have to be altered.

COVID-19

Australia currently does not have any travel restrictions on persons entering or leaving the country with COVID-19 (https://www.health.gov.au/topics/covid-19/travel#:~:text=Western%20Australia.-,Travelling%20overseas,being%20vaccinated%20while%20travelling%20internationally).

However due to the nature of COVID-19 and is varying impact on different persons and other guests at the conference the following conditions are available.

If you are testing positive within 5 business days of the conference please notify YTVC Planning Committee via the 'Contact Event Organiser' button or directly email: ytvc@police.qld.gov.au.

TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.

All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).

Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.