Summer Party - 2026:
Bookings open at 6am on each day.
1 December - Victorian Rovers can book
3 December - Interstate & Overseas Rovers can book
5 December - Anyone 18+ can book (excluding 18 year old Venturers).
All participants are expected to follow the policies, guidelines and procedures of Scouts Victoria and the Bogong Rover Chalet.
To attend the Summer Party, you must agree to follow all of BCMG’s guidelines, policies and procedures. Please review the guidelines, policies and procedures via this link https://bogongroverchalet.org.au/visiting/booking-conditions
General conditions
All applications are subject to approval by the Bogong Rover Chalet Wardens.
You understand that the Chalet is a communally run environment. Sleeping arrangements are communal in nature (i.e. mixed gender) and all participants contribute to the chores required.
It is expected that attendance will be for the full duration of the event. If this is not the case, please contact bookings.
Location:
Bogong Rover Chalet
Langfords West Aqueduct Track
Via Bogong High Plains Rd
Nelse, Vic 3699
Get directions
Contact details:
Russell Lang - Honorary Bookings Officer
Jeremy Coad - Rover Bookings Support
Catherine Kopec - Bookings Support
0407 CHALET (0407 242 538)
bookings@bogongroverchalet.org.au
Booking Questions:
When a ticket is added to your shopping cart during the booking process, the ticket is reserved for 15 minutes giving you time to complete the ticket details and make your payment. Please take the time to complete all the details.
Have the following information at hand when you make your booking:
ALL:
Participant details (name, address, date of birth, telephone, email)
First aid training and expiry date
Prior experience
Dietary, medical and allergy information
Ambulance Victoria service member
Emergency contact details
Credit/debit card for payment
Adventurous Activities interest and existing experience
VIC ROVERS:
Membership number (this will be checked)
Unit (e.g. Valley Wind)
Region (e.g. Bays)
Terms and Conditions:
While making your booking, you will need to accept the following:
All participants will need to provide a current health statement at the start of the Summer Party, either via a printout from Operoo, or on the Personal Information Record downloaded from Scouts Victoria. Two copies are required to be brought.
Privacy Notice:
You agreed to us collecting personal and sensitive data for the purposes disclosed in our Privacy Policy. Individuals have the right to access any personal information which Scouts Victoria holds about them and advise Scouts Victoria of any perceived inaccuracy. Any enquiries, complaints and requests for access can be made to the address listed in the Privacy Policy.
I acknowledge that I have read this Privacy Notice and I hereby reaffirm my understanding of the Branch Privacy Policy and my continuing agreement to the collection of personal and sensitive data for the purposes disclosed in that Policy.
Digital Media:
Please note any photos taken at Chalet events may be shared publicly or used for promotional material. If, for any reason, you do not wish to give consent to your own image being used on social media or in promotional material please advise at the time of booking.
Insurance note:
The Chalet only provides minimal personal property insurance. Participants to Summer Parties should ensure that they have the appropriate level of insurance for their personal property through their House and Contents Insurance, or Travel Insurance.
The Chalet recommends that all attendees hold a current ambulance service membership. Private health insurance does not always cover the full cost of ambulance transport.
Summer Party Capacity:
The Chalet capacity is 35 per night. The BCMG reserves the right to limit numbers to less than this, and may appoint Nobs/Leaders to the Summer Party from outside the bookings pool.
Waiting Lists:
When it books out we start a waiting list. Participants on the waiting list will be contacted in order of application when spaces become available. To join the waiting list, send an email to bookings@bogongroverchalet.org.au indicating which week you want.
Damage:
If any damage is done, please notify the NOBS, and they should contact the Warden or Bookings Office asap. Please call before trying to fix or improve anything yourselves.
You may be liable for the cost of damage incurred if you fail to disclose relevant information, were negligent, or willfully caused damage.
Refund Terms & Conditions:
In the event of failure to attend the commencement of your Summer Party or withdrawal during your Summer Party because of evacuation due to illness or injury, there will be no refund available.
Refunds may be applied for in writing addressed to the BCMG.
For the purpose of refunds, the Summer Party starts on Monday the 5th at 12pm.
Please contact the bookings officer as soon as you discover you may not be able to go to your Summer Party to discuss the issue.
There may be a waiting list so substitution of another person is not permitted.
Withdrawals received before the 18th of December will receive a 90% refund.
Withdrawals received after the 18th of December will incur a $50 penalty.
Withdrawals received less than 5 days before the start of the Summer Party will receive no refund.
Withdrawals with a medical certificate received before 7pm on Saturday the 3rd of January will receive a full refund.
Withdrawals with a medical certificate received after 7pm on Saturday the 3rd of January will receive a $100 refund.
Medical certificates for withdrawals will require a doctor to declare you unfit to attend the week.
In the event of failure to attend the commencement of your Summer Party or withdrawal during your Summer party because of evacuation due to illness or injury, there will be no refund available.
The BCMG reserves the right to determine refunds on a case by case basis.
You agree to following the Safety Guidelines, Activity Plans & Risk Assessments:
https://www.dropbox.com/scl/fo/u3699hx6czk9nwdgx068n/APgDSYJv5iWQRHSUV5gxh2Q?rlkey=faozvuny7w6giytavvdw880pw&st=3yy8noha&dl=0
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All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.