By making your booking you accept the following:
All participants must provide two completed Personal Information Record (PIR) at the start of the winter party. PIR downloaded from the Scouts Victoria website.
Asthma Relievers & Adrenaline Autoinjectors:
Any participants who require Asthma Relievers and/or Adrenaline Autoinjectors must present them to a NOB before the commencement of the week. If not presented, you will be unable to take part in the winter party.
Tickets:
By booking a ticket under a given ticket category, you must be a member of that category at the time of the event. If you do not remain a member of the category, you will be responsible for paying any increased costs.
Privacy Notice:
You agree to us collecting personal and sensitive data for the purposes disclosed in the Scouts Victoria Privacy Policy. In the case of a youth member, you acknowledge a similar understanding and agreement in your capacity as the parent or guardian of that member. Individuals have the right to access any personal information which Scouts Victoria holds about them and advise Scouts Victoria of any perceived inaccuracy. Any enquiries, complaints and requests for access can be made to the address listed in the Privacy Policy.
I acknowledge that I have read this Privacy Notice and I hereby reaffirm my understanding of the Branch Privacy Policy and my continuing agreement to the collection of personal and sensitive data for the purposes disclosed in that Policy.
Digital Media:
Please note any photos taken at Chalet events may be shared publicly or used for promotional material. If, for any reason, you do not wish to give consent to your child’s or your own image being used on social media or in promotional material please email bookings@bogongroverchalet.org.au and ensure that the leaders in your group are aware of this. Additionally ensure that anyone taking photos is aware, as it is very easy to take and share.
Insurance Note:
The Chalet only provides minimal personal property insurance. Participants to winter parties should ensure that they have the appropriate level of insurance for their personal property through their home and contents insurance, or travel insurance.
The BCMG recommends that all attendees hold a current ambulance service membership. Private health insurance does not always cover the full cost of ambulance transport.
Falls Creek Medical Centre is a private health care provider. Out of pocket expenses may apply if you are treated at Falls Creek, even in a medical emergency.
Waiting Lists:
These will be available for all Winter Parties. When a week books out, we start a waiting list. Participants on the waiting list will be contacted in order of application as spaces become available. Guarantee your booking by attending a week which has space, but if you can't, we advise joining the waiting list as we often have spaces opening up - e.g. spaces that may have been reserved for Nobs (attendees who have done training and are there to help facilitate the week) that are filled from existing participants, or the waiting list. To join the waiting list, send an email to bookings@bogongroverchalet.org.au indicating which week you want.
Damage:
You may be liable for the cost of damage incurred to chalet equipment/property if you fail to disclose relevant information to the Wardens, Maintenance, or Bookings Office; or were negligent; or wilfully caused damage.
Refund Terms & Conditions:
Refunds must be applied for in writing addressed to the Bogong Bookings Team.
For the purpose of refunds, the Winter Party starts on the Friday evening at 7pm.
Please contact the bookings officer as soon as you discover you may not be able to go to your winter party to discuss the issue.
There may be a waiting list, so substitution of another person is not permitted.
Withdrawals received more than 30 days prior to the winter party will receive a 90% refund.
Withdrawals received less than 30 days prior to the winter party will incur a $100 penalty.
Withdrawals received less than 5 days before the start of the Winter Party will receive no refund.
Withdrawals with a medical certificate received before 7pm on the Wednesday prior (i.e. more than 48 hours prior) to your Winter Party will receive a full refund.
Withdrawals with a medical certificate received after 7pm on the Wednesday prior (i.e. less than 48 hours prior) to the commencement of your Winter Party will receive a full refund less $150.
Medical certificates for withdrawals will require a doctor to declare you unfit to attend the ski week.
For Snow Ventures we will fully refund Ski Hire and apply the normal refund policy to the booking. Transport refund will be determined on a case by case basis.
In the event of failure to attend the commencement of your winter party, withdrawal during your winter party because of evacuation due to illness or injury, or failure to present required medications, there will be no refund available.
The BCMG reserves the right to determine refunds on a case by case basis.
TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.
All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.