ORGANISER TERMS AND CONDITIONS.
NOTE: ESGAV is obliged to void and refund tickets issued that are not approved by the respective National leader. Attendance is also subject to the Terms and Conditions stipulated by the attendee's respective National Scouting/Guiding authorities.
Arrival at the campsite is no earlier than 4:00 p.m. Friday March 21, 2025.
Departure from campsite is NOT BEFORE 4:00 p.m. Sunday March 22, without permission from both ESGAV and the attendee's National Group Leader.
The following rules are designed to maximise the enjoyment for all who attend camp. Individuals obtaining enjoyment at other's expense is not the scouting way.
ESGAV camps are aimed primarily at the 13 to 25 years age groups but will accept youth attending Year 7 at school and upwards with their national group's authorisation on the understanding that they will participate in all activities. Rovers, Rangers and all leaders registered with their National Groups are invited to attend whether to assist in the running of the camp or even to participate (under 26 years of age only) provided they understand and abide with these rules.
The camp is run under the principles of the Scout and Guide movements, which include upholding the law of the land.
1. Consumption of alcohol and drugs is therefore not permitted within the camp.
2. Smoking is illegal for under 18s and otherwise actively discouraged and only permitted in prescribed areas - no one may smoke anywhere in camp where express permission has not been granted.
3. COVID-19 restrictions.
ALL Attendees must be able to show valid proof of, either, having completed double vaccination, or a government exemption to vaccinate, except for those who drop-off or pick-up someone at camp and do not enter any buildings or approach others.
It is recommended for all attendees and visitors to bring a mask to camp, carry it at all times and wear it when appropriate and practical. ESGAV will do its best to support social distancing in the context of a scout camp.
All Attendees must follow any COVID-19 restrictions advised at the camp.
4. Mobile phone photography and other usage. Unfortunately, there may be the need to protect other attendees from having their photo taken at any time without revealing which ones. ESGAV will provide official photographers with the appropriate knowledge and training and must instruct that no-one else is permitted to take photographs at camp. National leaders may enforce safekeeping of mobile phones overnight and/or at other times to ensure the protection of others.
5. Noise and movement after 'lights-out' is to be kept to a minimum.
Breach of these conditions may lead to restriction of participation, expulsion from camp or involvement of legal authorities if required. Persons under 18 will only be expelled from camp into the care of their legal guardians or the police. National Groups may take further action and those in breach may be banned from future ESGAV camps.
Official National Scout or Guide uniform is required for the opening and closing ceremonies. An ESGAV windcheater with scarf is acceptable and recommended for the Saturday flag lowering and Sunday flag-raising and a windcheater may be pre-ordered, or purchased in camp, although ESGAV cannot guarantee stock if not ordered in advance. Otherwise, full uniform must be worn for these events also.
Standard gear for camping in tents in the bush is required such as suitable clothing and footwear; dishes, utensils and cups for eating and drinking (the camp does NOT supply these); sleeping bag; toiletries & towel; basic first-aid gear; pen & paper; torch; water bottle; compass; (legal) pocket knife; etc. It is encouraged to bring clothes and props suitable to the camp theme, which is 'Campfire Kitchen' (speak with your National Leader for more information).
Ensure all property is personally identified so it can be returned if lost. Safety of personal items cannot be guaranteed due to the open nature of campsites and tents. Please do not bring valuables or else keep them with you at all times. Electricity for re-charging or using personal equipment is generally not available!
The ESGAV Executive and Camp Committee take care to provide for the communal facilities and activities.
Attendees and their property remain the responsibility of their National Group leaders who retain the necessary authorities and responsibilities.
However, as the ESGAV Camp Committee is charged with the overall safety and amenity of the camp it has final say in such matters in conjunction with the ESGAV Executive.
In the spirit of co-operation all attendees are expected to carry out any reasonable request made by the Camp Committee and/or its representatives. Any dispute shall be considered by the attendee's National Group Leader and/or an ESGAV Executive member.
Scouting is recognised as involving activities with varying levels of risk and all participants acknowledge such risks and choose to take part willingly.
Insurance has not been taken out by ESGAV on the expectation that each National Group has their own insurance, and no liability is accepted by ESGAV or anyone organising or assisting in the running of the camp for any injury or loss that may occur. Please ensure your own group has adequate insurance and/or arrange personal insurance as desired.
TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.
All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.