TERMS & CONDITIONS
ANCIENT ROOTS GATHERING 2026
By buying a ticket, I acknowledge and agree to the following terms and conditions, which are legally binding:
Event Requirements
I must arrive before 18:00 pm Friday, 16 October 2026, and remain onsite until after the closing ceremony concludes at 16:00 pm on Sunday, 3 May 2026.
Code of Conduct
Ancient Roots Gathering is an alcohol-free, illicit drug-free, and psychedelic free event.
Any person found to be under the influence of such substances or engaging in disruptive, disrespectful, or unsafe behaviour will be asked to leave immediately.
The Event Organisers reserve the right to refuse entry or remove any person from the event at their sole discretion.
I will treat all participants, fellow facilitators, event staff, and volunteers with respect and kindness. I agree not to engage in gossip, bullying, harassment, exclusion, or any form of verbal, emotional, or physical misconduct.
Risk Acknowledgement & Waiver of Liability
Some activities at this event are recreational in nature and involve physical and emotional risk.
By attending the event:
Voluntarily assume all risks associated with my participation in any activities, workshops, or use of facilities during the event.
Release and discharge, all event staff and volunteers, and the landowners of Barrabup Rd ,Nannup WA 6275 , from any liability for personal injury, illness, loss, property damage or death, howsoever arising, including but not limited to negligence, breach of duty, or under sections 64 and 64A of the Australian Consumer Law (WA).
Agree to fully indemnify the above parties for any loss, costs, or damages incurred by them in connection with any claim arising from my participation.
Understand that this waiver applies to all periods of participation, including during event setup and pack down.
Health & Emergency Medical Consent
I agree to disclose any physical or psychological condition that may affect my ability to safely participate in any part of the event.
I will not participate in workshops or activities while under the influence of alcohol or drugs.
I give consent for medical treatment to be administered to me in an emergency and agree to be financially responsible for any medical, ambulance, or associated costs incurred.
Cancellation & Refund Policy
If the event is cancelled by the organiser, a full refund will be issued.
Cancellations more than 4 weeks before the event will be refunded, minus a 30% admin fee.
Cancellations within 4 weeks of the event are non-refundable.
No-shows or early departures do not qualify for any refund.
Media Consent
I consent to the recording, photography, and filming of me during the event by authorised personnel.
I grant the organisers full rights to use my image and likeness for marketing, promotional, or documentary purposes, including on websites, social media, and other platforms.
I acknowledge that copyright and usage rights belong to the organisers and waive any right to inspect or approve the final media use.
Final Acknowledgement
I acknowledge that I have read, understood, and agree to abide by the above terms and conditions in full. I understand this document is intended to be legally binding and may be relied upon in any legal or insurance matter arising from my participation in this event.
◦ I confirm that I have read and agree to the event terms and conditions, and have no questions or concerns.
◦ I understand that alcohol, illicit drugs, and psychedelic are not permitted at this event.
◦ I understand that professional photos and videos will be taken during the event, and I give permission for my image to be used on social media, YouTube, and the Ancient Roots Gatherings Inc website.
◦ I acknowledge and agree , Ancient Roots Gathering Team and the landowners of the property not be held liable for any personal injury, property damage, loss, or other claims arising out of or in connection with my participation in the event, including during setup and pack-down periods.
By purchasing a ticket you agree to receive information about the Event by email from the Event Organiser.
TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.
All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.