For information about this event, please contact the "Event Organiser".
By purchasing a ticket you agree to receive information about the Event by email from the Event Organiser.
STALL HOLDERS TERMS AND CONDITIONS AGREEMENT
All Stallholders must meet Terms and Conditions (set out below).
The decision of which “Stallholders” will be included in the event remains at the sole discretion of the “Organiser”.
Definitions
• “Stallholder” refers to any person and/or company including any employees, contractors, agents or representatives who have applied or participate in a Stall space at the Event. Under these Terms and Conditions the person or entity is the person specified as the Stallholder in this Stallholder Agreement.
• “Stall” means a space that you hold as a Stallholder at the Event
• “Organiser” refers to either the committee coordinating the event, or where there is no
committee this refers to the head organiser Tamika spanos.
Mandatory Stallholder Documentation
• Stallholders are required to provide the following valid documentation to Organiser via email.
• Public Liability Insurance
• Food Safety Certificate
Stall Operations & Compliance
• Stalls must operate for the duration of the Event.
• All Stallholders must be onsite and completely set up by the designated time (9.30am the
morning of). Late arrival may result in the forfeit of your position and any paid fees.
• Food Stallholders must comply with the NSW Food Authority: Guidelines for Food Businesses at
Temporary Events, NSW Food Act 2003 and ASNZS Electrical Regulations..
• No amplified music or sound can be used unless prior consent is given.
• All equipment must be in good repair and operated in a safe manner.
• The Stall and associated fixtures, fittings & equipment, must be kept clean and maintained free
from dirt, dust smoke, foul odours or any other contaminants. Stalls must be presented in a
clean, tidy and presentable manner.
• Stallholders must not cause damage, make alterations or additions of any nature to the Event
property and grounds. Any damage that is caused, the cost of repairs or replacements will be of
the responsibility of the Stallholder.
• The Organiser will not be held responsible for any loss, damage or injury arising from adverse
weather conditions or any other cancellations factors that are not within the Organiser’s
control.
• All participants shall not with intent, cause, instigate or engage in any action / behaviour, prior,
during or after the Event or at any time while on site in connection with the Event that may warrant a claim of negligence against The organiser.
• The Organiser has the right to remove any person exhibiting anti-social behaviour i.e. anyone causing annoyance, nuisance or injury to another person or the community.
• Stallholders entering the Event site may have their photos taken. The Stallholder gives consent for the Organiser to take photos and videos of their product, stand and Stall for the Organiser use.
• Stallholders give consent for the Organiser to use photographs and videos supplied by the Stallholder.
Fire Safety
• A fire extinguisher and fire blanket should be supplied in any vehicle or Stall where cooking or heating processes take place (at stall holders cost).
• Fire safety equipment should be easily accessible. The extinguisher should be suitable for dealing with the type of combustible materials present.
• Stalls with naked flames should not be left unattended when the flame is alight.
• Food Stallholders intending to use gas cylinders must notify the Organiser. LPG cylinders shall
not exceed 9kg in size with a maximum of two (2) per 3m x 3m stand.
• Fire safety equipment should be tested annually and have current tagging in accordance with
Australian Standard 1851. Contact Fire and Rescue NSW for more information.
Power/Gas Equipment
• No electricity will be supplied to Stallholders unless agreed to via email.
• All leads must be supplied by stallholders.
• All leads must be tested and tagged.
Waste and Rubbish Removal
• All waste must be taken by Stallholders at the closure of the Event. A clean-up fee will be issued to any Stallholder leaving rubbish at their site including cooking oil spills, coal, food scraps and general waste.
Entry on or off the grounds
• All vehicles entering the site must, drive at walking pace of a speed no greater than 5km/hr, have their hazard lights on, follow traffic controller instructions, they may direct/walk you to your location access site at the appropriate bump in/out times as instructed by the organiser
• All stalls must be set up/finalised by 9.30am the morning of and be packed down by 7pm.
• No cars are permitted to move within the site from 9.30am through till 5.30pm.
Refund Policy and Cancellations
• Unsuccessful Stallholders who are declined from participating by the Organiser (prior to the Event) will be entitled to a full refund of Stallholder fees. No other refunds are available.
• Any cancellation made by the Stallholder 2 weeks before the Event will forfeit any payment and no refunds will be given, then50% deposit fee is non refundable.
• If any strike, act of God, inclement weather, or any other event beyond the reasonable control, which prevents the Stallholder from occupying the Site for the Licence Period in full or in part, will be at the risk of the Stallholder. The Organiser will not be obliged to refund any part of the Site Fee or Food Licence Fee to the Stallholder.
• In the instance that the Event is cancelled (such as extreme weather) Stallholders shall be notified as soon as possible.
Event Day
• Stallholders will be sent all confirmation details via email or post 1 week prior to the Event day with full instructions.
• Access to the Site for pack up will be at the Organisers discretion.
• Stallholders must comply with any directions given by Event officials. Failure to follow instructions could lead to immediate exclusions from the Event and forfeit of Stall fee.
• Stall numbers will be located to each stall holder.
• All efforts will be made to not duplicate products unless advised,however it is entirely possible
that individual popular products may be sold at other stalls,the organiser is not held responsible
for sales.
• STALL HOLDERS AGREE THAT BY RECEIVING THIS DOCUMENT THEY AGREE TO ALL OF THE
TERMS AND CONDITIONS SET OUT AND DO NOT HOLD THE ORGANISERS LIABLE
TryBooking is an online system for organisations and community groups that has been designed to look after the entire event ticketing and registration needs.
All issues relating to the sale of tickets and the hosting of their associated event(s) are the responsibility of the “Event Organiser” and not that of TryBooking Pty Ltd (Australian Business Number 71126987915).
Please visit https://www.trybooking.com/info/customer-terms-and-conditions for our terms and conditions.